Cover letter Samples & Templates

Sample and Guidelines for a Cover Letter Template

A good cover letter template might help you stand out from the competition. Because many candidates submit applications for a single position, your cover letter can convince hiring managers that you’re the ideal candidate for their group and organization. Additionally, it gives you the chance to go into more detail about the relevant education and experience that are included in your resume.

You are demonstrating commitment and passion for the position and the firm by making the effort to write a cover letter that is specific to the position. You should identify yourself in your cover letter template and include specific examples to demonstrate your qualifications for the position and your interest in the organization.

What is a Cover letter template?

A cover letter template is a pre-designed, customizable document that serves as a framework for creating a cover letter. It provides a structured format, including sections for the sender’s and recipient’s information, a salutation, the body of the letter, and a closing. Cover letter templates are often used to streamline the process of writing a cover letter, making it more efficient and ensuring that essential information is included.

Here are the typical components of a cover letter template:

  1. Sender’s Information: This section includes your name, address, phone number, and email address.
  2. Date: The date when you are writing the cover letter.
  3. Recipient’s Information: This includes the recipient’s name, title, company, and address. If you don’t have a specific name, you can use a general salutation, such as “To Whom It May Concern.”
  4. Salutation: A formal greeting to address the recipient, such as “Dear Mr. Smith” or “Dear Hiring Manager.”
  5. Opening Paragraph: This is where you introduce yourself and mention the position you are applying for. It’s also an opportunity to express your enthusiasm for the role.
  6. Body of the Letter: This section typically consists of two to three paragraphs where you highlight your qualifications, skills, and experiences relevant to the job. You can discuss your achievements, describe how your background aligns with the job requirements, and explain why you are an excellent fit for the position.
  7. Closing Paragraph: In this section, you summarize your interest in the role, express your desire for an interview, and thank the recipient for considering your application.
  8. Complimentary Closing: A polite closing phrase, such as “Sincerely” or “Best regards,” followed by your signature.
  9. Your Name: Your typed name, which serves as your signature.
  10. Enclosure or Attachment: If you are including additional documents, such as a resume or references, you can mention them here.

Cover letter templates are widely available in various formats, including Microsoft Word, Google Docs, and PDFs. They can be a helpful starting point for creating a professional and well-organized cover letter. While templates provide a structured format, it’s essential to customize the content to match the specific job application and convey your unique qualifications and enthusiasm for the role.

Cover letter template

There are some universal components in all cover letter templates that you should include, even if each cover letter template should be customized for the specific position you’re applying for. Here is a sample that you may use as a general guide to make sure that your next job application contains all the relevant details:

[Your name]

[Your telephone number]

[Your email]

[Optional: Add your postal address]


[Name of employer]

[Mailing address of employer]


[Your name and the position for which you’re applying should be mentioned in the first paragraph. The second and third phrases should serve as a summary of your best qualities and achievements. Show your excitement and gratitude for the opportunity in the final sentence.]

[Your most recent professional title and a summary of your achievements in relation to your responsibilities should be introduced in the first sentence of your second paragraph. Choose your most noteworthy achievement and describe the results you were able to have in the second and third phrases. When appropriate, measure your successes with numbers.]

[Give an outline of your qualifications for the position in the first sentence of your third paragraph. Back up your claim in the second and third phrases with relevant examples drawn from your past academic or professional endeavors. Again, whenever you can, quantify your achievements with figures.]

[In the opening sentence of your concluding paragraph, show appreciation and joy for the chance. Describe why you are interested in the job and how much you are eager to hear from the organization in the second and third words.]

[Final remarks],


Sample of a cover letter

Here is a sample cover letter that uses the format mentioned above. Please be aware that the cover letter template you write will change based on the companies and positions you’re looking for. The arrangement of the phrases is up to you, as long as you add pertinent information about your past and credentials:

Sample of a dental hygienist cover letter

Dear Recruitment Manager,

I’m thrilled about the prospect of joining Wright & Parsons as a dental hygienist. I excel in taking care of the demands of my dental patients, completing appointments early, and using new techniques to guarantee the greatest outcomes during cleanings because I am a detail-oriented and sensitive person. I would be thrilled to have the chance to contribute my skills to the area’s top dental practice, Wright & Parsons.

I used to work at Delta Innovation as a dental assistant for two dentists, educating clients about their oral health and assisting in the software selection process to make scheduling appointments more efficient. In order to educate dental aides and other dentists on the new appointment-booking system, I went over and beyond and obtained the manufacturer’s accreditation. The new system resulted in a 50% increase in appointment volume.

I try to establish a calm atmosphere and guarantee my patients’ convenience during cleanings since I pay close attention to what they need. As a true professional, I like taking on difficult problems. For example, I became particularly alert to any indicators of pain or anguish because a lot of my patients at Delta Innovation had severe periodontitis. I also painstakingly cleaned the fittings and equipment in the treatment areas, as well as my instruments, to guarantee a high standard of cleanliness.

I appreciate your time and consideration. I’m eager to learn more information about the Wright & Parsons dental hygienists’ employment. To succeed as a dental hygienist, I must continue to learn, and I’m dedicated to using what I’ve learned to help dentists and prospective patients.


Florinda Filip

Tips for writing a cover letter

To draft and polish your cover letter template, take into account the following advice:

Read the position description.

Before writing your cover letter, carefully review the position description. You can learn more from this about what companies really want in a candidate. Use this knowledge to help you choose terms that highlight the abilities, traits, and experience you possess that will help them.

Keep instructions in mind

Pay close attention to any guidelines provided in the application or position description as the company may require you to give precise details or respond to a particular question in your CV.

Add the appropriate details

You don’t have to provide your name, your contact details, the date, or the information about the company at the top of a cover letter template that you are composing straight in an email. These details should be included in any word or PDF attachments you make to emails or application portals.

Be sure to address your contact properly.

It’s permissible to start the letter with the organization’s address and name if you don’t know the receiver’s name. In your salutation, you should use “Dear Madam or Sir,” “Dear Recruitment Manager,” or one of the other common cover letter template salutations.

Why do you need a cover letter template?

A cover letter template can be a valuable tool for several reasons:

  1. Structure and Organization: Cover letter templates provide a standardized structure and format for your cover letter. They ensure that you include all necessary components, from the sender’s information to the closing, in a well-organized manner. This helps make your cover letter look professional and easy to read.
  2. Time-Saving: Writing a cover letter from scratch can be time-consuming, especially if you’re applying for multiple jobs. Templates save time by providing a framework that you can customize with specific details for each application, such as the job title and company name.
  3. Consistency: Using a template ensures consistency in the formatting and structure of your cover letters. This consistency reflects positively on your professionalism and attention to detail.
  4. Guidance: Templates often come with prompts or suggestions for each section of the cover letter. This guidance can be particularly helpful if you’re unsure about how to start or what information to include in a particular section.
  5. Customization: While templates offer a structure, they are also highly customizable. You can personalize the content to tailor your cover letter to the specific job you’re applying for, highlighting your qualifications and explaining why you’re a great fit for that role.
  6. Professional Appearance: Templates are designed to create a polished and professional appearance for your cover letter. This can leave a positive impression on employers, as they receive well-organized and visually appealing application materials.
  7. Consistency Across Applications: If you’re applying to multiple jobs, using a cover letter template ensures that each cover letter maintains a consistent and professional look. This can help streamline your application process and make it easier for you to manage multiple applications.
  8. Accessibility: Cover letter templates are readily available online and in word processing software, making them easily accessible to job seekers. You can download or create a template that suits your preferences and needs.
  9. Adherence to Guidelines: Templates often align with industry and application guidelines, helping you follow best practices for cover letter writing.

While cover letter templates offer numerous advantages, it’s important to remember that they should serve as a starting point. Customizing the content to match the specific job application is crucial to ensure that your cover letter effectively communicates your qualifications and enthusiasm for the position. Each cover letter should be tailored to the job’s requirements and the employer’s expectations.


There are numerous situations when cover letter templates are accessible for Microsoft Word. Write cover letters using the template and your private details to use for various job applications.

Google Docs, like Microsoft Word, has a selection of formal letter templates that you can utilize while creating your cover letter. Simply enter your private information into the template and save the file to your account.

Frequently Asked Questions about cover letter templates

  • How should a cover letter be written?

Even though choosing the finest resume format is more difficult, you must still adhere to the proper cover letter etiquette. The standard format for cover letters includes plenty of white space on the page (paragraphs should be spaced out twice.), left-aligned text, and adequate margins.

  • What is a resume cover letter?

A resume cover letter is a paper you submit with your job application that explains your motive for applying for the position and gives further information about the previous employers and skills you mention on your resume. Use a cover letter template that coordinates with your resume template for the best application results.

  • What is the ideal length for a cover letter?

Ideally, your cover letter should be between 250 and 400 words long, or three to six paragraphs. A brief, succinct cover letter introduces you to a potential employer in writing and explains why you’re the ideal candidate for the position.

  • Are Cover Letter Templates Suitable for All Job Applications?

Cover letter templates can be a helpful tool for a wide range of job applications. They provide a structured format that can work well for many positions and industries. However, it’s essential to customize the template to match the specific job you’re applying for. Not all templates will suit every application, so it’s important to tailor the content to align with the job’s requirements and the company’s culture. Some highly creative or specialized roles may benefit from a more unique and personalized approach rather than a template.

  • Where Can I Find Cover Letter Templates?

Cover letter templates are readily available from various sources. You can find them in word processing software like Microsoft Word and Google Docs, where you can choose from a selection of built-in templates. Additionally, many websites and job search platforms offer free cover letter templates that you can download and use. These templates often come in different styles and designs, allowing you to select one that suits your preferences and the tone of your application. When using online templates, make sure to verify the source’s credibility and quality to ensure your cover letter looks professional and well-structured.

Leave a Reply

Your email address will not be published. Required fields are marked *