Career Advice

How to Compose a Job Application Letter with a Sample

Are you trying to find a new job? To express your interest in the available position at the company, you might need to create a job application letter. These application letters are preferred by many employers as they provide more information about the candidate’s personality than the standard method of summarizing your professional expertise with a cover letter and resume.

In this post, we’ll learn what qualities a successful job application letter should have as well as how to create one.

What Exactly Is a Job Application Letter?

A job application letter fundamentally serves as a persuasive argument for why you should be hired for the position being sought. The letter will emphasize your credentials, abilities, experiences, and accomplishments in addition to conveying your interest in the position. The recruiter will be persuaded to select you for an interview after you justify why you might be the best candidate for the position. In general, a compelling application will provide employers with a respectable view of you as a person and a professional and can influence their decisions.

How Do You Compose a Job Application Letter?

Demonstrating your interest in the open position and outlining why you are the ideal candidate for the job are key components of writing a successful job application letter. You must list your educational background as well as your professional training and experience. To draft a persuasive letter that will persuade a hiring manager to give you serious consideration:

1. Examine the specifics of the job posting

Make a note of the specific requirements the organization has after reading the job posting, then compare them to your qualifications, abilities, and work history. To show the company that you have read the job advertisement and comprehend what they are looking for in a possible candidate, underline the keywords and specific words they utilized in your job application letter. Additionally, it’s a good idea to do some research about the firm and indicate your familiarity with it.

2. Examine formal letter formats

Reviewing the approved professional letter templates for applying for jobs will be helpful. Choose one that works best for you. You might, for instance, utilize left alignment, single spacing, one-inch margins, and a formal font size of 10 to 12 points. You want the letter’s layout to be professional and simple to scan. Make an effort to keep your information brief and on-topic.

3. Create a distinct heading.

There should be a heading with your full name contact information, phone number, email address, and the date if you are mailing a paper copy of your job application letter to the company. You may also indicate the title of the hiring manager or recruiter, the name of the business, and the location of the business. It is not required to include a header with personal data if you are applying through email. However, you can include that information below your signature if you want the hiring manager to see it.

4. Address the letter to the correct person.

Address your application letter to the hiring manager or recruiter after learning their name. You might start your letter with “Hello, Mr./Mrs./Ms.” or “Dear Mr./Mrs./Ms.,” and then include their last name. If you can’t remember their name, address the letter to “To the Hiring Manager” or “Sir/Madam.” Be respectful and professional. It will be easier to capture their attention and encourage them to read further if you address the appropriate individual by name or title and adopt a professional and polite demeanor.

5. Start by stating your interest in the position.

Name your employment title, the role you are looking for, and the source of the job advertisement at the beginning of the letter. You can describe your qualifications, abilities, and professional experiences that make you qualified for the post in the same paragraph. Be concise and clear in your writing.

Example: “I saw your job posting on Indeed for a manager of marketing, and I’m interested in working with you. I have seven years of professional expertise in marketing with the American Cola beverage corporation and a top-notch MBA. I am confident that I can contribute to and uphold the high standards of the marketing team given my in-depth understanding of developing plans, controlling spending, and executing marketing campaigns.

6. Explain why you are qualified for the position.

In the subsequent paragraphs, you might go into further detail about your qualifications and work history to demonstrate how you’ll be able to meet the demands of the position. You could discuss particular job assignments when you effectively performed duties similar to those. This method of describing your work experience will enable the hiring manager or recruiter to evaluate your suitability for the post without needing to see a separate resume.

7. List your skills

You can describe certain personal qualities that would be appropriate for the role to further emphasize your suitability for the post. For instance, you may mention how your gregarious nature makes it easy for you to get along with various social groups. You may discuss how you work well in a team because of your ability to make decisions quickly and effectively.

8. Conclude with a thank-you.

Thanking the recruiter for reading your job application letter is just good manners. In a respectful, professional manner, express your gratitude. You can close the letter with “I look forward to meeting with you,” then put your full name below that and either “Sincerely” or “Best Regards” after that. Your signature must appear above your name if you are sending a paper copy of your job application letter. If you are submitting a PDF copy, you can also include a digital signature there. Your contact information can be placed beneath your name in email application letters.

How Should a Job Application Letter Be Sent?

A job application letter can be mailed or emailed to the company. The organization’s preferred form of contact will be listed in the job description, and you should adhere to their guidelines. Additionally, you should adhere to the standard forms for both print and electronic job applications. For a print letter, for instance, a professional business heading is necessary. However, you must have a clear and pertinent subject line for an email application that includes the job title. In both situations, make sure to send your job application letter before the deadline, if there is one.

What Are Some Practical Tips for Job Applications?

You can increase your chances of having the hiring manager or recruiter read and consider your job application letter by using the following advice:

  • Keep your letter brief. Many times, hiring managers and recruiters must sort through hundreds of applications. They might not have enough time to read a protracted or multi-page application letter.
  • Emphasize your skills. Including detailed, verified examples of your professional experience will be beneficial.
  • Include the job description’s keywords. This can serve as a reminder of your comprehension of the job criteria and your suitability to complete the necessary responsibilities.
  • Check the letter for mistakes. Grammar and spelling errors can give the appearance of carelessness and lack of attention. Proofread it well before emailing it to prevent that.
  • Create a unique cover letter for each job you apply for. Well-tailored letters have a greater probability of being reviewed and shortlisted by employers than generic ones.

Template for Job Application Letter

To: Company email, recruiter email, or hiring manager email

Subject: Application for Abc employment with Xyz company

Body of the Message:

Salutation (Dear/Good day, Sir/Madam/Mr/Mrs/Ms.

Dear [Employer’s Name],

I am writing to express my strong interest in the [Job Position] position at [Company Name], as advertised on [Job Posting Source]. With my background in [Relevant Skills or Experience], I am excited about the opportunity to contribute my expertise to your team.

In my previous role at [Previous Company], I [Highlight a Key Achievement or Responsibility Relevant to the Job]. This experience allowed me to [Discuss What You Learned or Accomplished]. I believe that my skills in [Relevant Skills] make me a strong candidate for this position.

I am drawn to [Company Name] because of its [Company Values, Mission, or Notable Achievements] and its commitment to [Specific Aspects of the Company]. I am eager to join a team that shares my passion for [Relevant Industry or Field].

Enclosed is my resume, which provides additional details about my professional background. I would welcome the opportunity to discuss how my qualifications align with the needs of [Company Name] during an interview.

Thank you for considering my application. I look forward to the possibility of contributing to your organization’s continued success. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.


[Your Name]

A Sample Job Application Letter

Here’s a sample job application letter for a marketing manager position:


Subject: Application for the role of marketing manager with Sunrise Co.

Dear Ms. Brett,

I am writing to express my strong interest in the Marketing Manager position at Sunrise Co., as advertised on the Jobs Index. With a proven track record in developing and executing successful marketing strategies, I am eager to bring my expertise to your esteemed organization.

In my current role as a Senior Marketing Specialist at Twilight Marketing Solutions, I have consistently exceeded targets by crafting and implementing data-driven marketing campaigns. Notably, I led a cross-functional team to launch a product campaign that resulted in a 40% increase in sales revenue within three quarters. My experience in brand management, digital marketing, and market analysis aligns perfectly with the requirements of the Marketing Manager position at Sunrise Co.

What particularly excites me about Sunrise Co. is its commitment to innovation and market leadership. I am enthusiastic about the opportunity to lead a talented marketing team in achieving new milestones and driving Sunrise Co.‘s continued success.

Enclosed, you will find my resume, which provides comprehensive details of my professional background and achievements. I would appreciate the chance to discuss how my qualifications align with Sunrise Co.‘s vision and objectives during an interview.

Thank you for considering my application. I look forward to the possibility of contributing my skills and expertise to Sunrise Co. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange an interview.


Richard Freeman

When to use Job Application Letters

Job application letters, also known as cover letters, are used in various situations during the job search and application process. Here are common scenarios when you should use job application letters:

  1. Applying for a Job: The most common use of a job application letter is when applying for a specific job vacancy. You should always include a cover letter with your resume when submitting a job application unless the job posting specifically states not to.
  2. Unsolicited Inquiries: If you are interested in working for a particular company but there are no job openings advertised, you can send a job application letter expressing your interest and inquiring about potential opportunities.
  3. Networking: When you learn about a job opportunity through professional networks or contacts, a job application letter can accompany your resume when you reach out to the hiring manager or decision-maker directly.
  4. Referrals: If someone in your network has referred you to a job opening, mention this in your job application letter. Referrals can enhance your chances of getting noticed.
  5. Follow-Up: After attending a job fair, career expo, or informational interview, you may send a follow-up job application letter to express your continued interest and appreciation for the opportunity to connect.
  6. Internal Job Postings: When applying for a position within your current company, a job application letter is still necessary to formally express your interest, even if you are known to the hiring team.
  7. Expressing Continued Interest: If you previously applied for a job at a company but were not selected, you can send a job application letter expressing your continued interest in working for the company and highlighting any updated qualifications or experience.
  8. Academic and Scholarships: When applying for academic programs, scholarships, or grants, you may need to include a cover letter outlining your qualifications and motivations.
  9. Internships and Apprenticeships: Applying for internship or apprenticeship positions often requires a job application letter to introduce yourself and explain your interest in the role.
  10. Temporary or Seasonal Work: Even for temporary or seasonal positions, it’s advisable to submit a job application letter along with your resume to demonstrate your professionalism and enthusiasm for the opportunity.
  11. Freelance or Contract Work: When pursuing freelance or contract opportunities, a job application letter can help you make a compelling case for why you are the right choice for the project.

In summary, job application letters play a crucial role in various stages of the job search process. They allow you to introduce yourself, showcase your qualifications, express your enthusiasm for a particular role or company, and make a memorable impression on potential employers. Customizing your job application letter for each specific job opportunity is essential for success.

The Importance of Job Application Letters

Job application letters, often referred to as cover letters, hold significant importance in the job search process for several reasons:

  1. First Impression: A well-crafted job application letter is your first opportunity to make a positive impression on a potential employer. It introduces you and sets the tone for your application.
  2. Personalization: A job application letter allows you to customize your application for a specific job and company. It shows that you’ve put thought and effort into your application, rather than sending a generic resume.
  3. Highlighting Qualifications: It provides a platform to highlight your qualifications, skills, and experiences that are directly relevant to the job. This helps employers quickly identify your suitability for the role.
  4. Addressing Employer Needs: You can use the job application letter to address the employer’s needs and explain how you can contribute to the company’s success. It demonstrates your understanding of the role and the organization.
  5. Expressing Enthusiasm: A well-written letter allows you to convey your genuine enthusiasm and interest in the position and the company. Employers are more likely to consider candidates who are passionate about the role.
  6. Explaining Resume Gaps: If you have gaps in your resume or unconventional career transitions, a job application letter provides an opportunity to explain these situations in a positive light.
  7. Showcasing Communication Skills: Your ability to communicate effectively is crucial in many roles. A job application letter demonstrates your written communication skills, which are essential in the professional world.
  8. Setting You Apart: Not all applicants include job application letters. By submitting one, you set yourself apart from candidates who rely solely on resumes. This extra effort can make you a more memorable candidate.
  9. Demonstrating Professionalism: A job application letter is a formal document that demonstrates your professionalism and attention to detail. It reflects your commitment to presenting yourself in the best possible way.
  10. Tailoring for Specific Roles: Each job application letter should be tailored to the specific job and company. This customization shows that you’ve done your homework and are genuinely interested in the position.
  11. Providing Additional Information: Sometimes, a resume alone may not provide enough information about your qualifications or experiences. A job application letter allows you to expand on relevant points.
  12. Encouraging Further Review: When employers receive numerous applications, a compelling job application letter can encourage them to spend more time reviewing your resume and considering you for an interview.
  13. Expressing Gratitude: You can use the closing of your job application letter to express your gratitude for considering your application and to invite further discussion.

In essence, job application letters serve as valuable tools for presenting yourself as a strong candidate, showcasing your qualifications, and making a persuasive case for why you are the ideal fit for a particular job. They allow you to demonstrate professionalism, enthusiasm, and a willingness to go the extra mile in your job search, all of which can significantly impact your chances of securing the desired position.


In conclusion, job application letters are integral to the job search process, serving as powerful tools that allow candidates to introduce themselves, highlight qualifications, and express genuine enthusiasm for specific roles and companies. These letters go beyond resumes by providing a personalized, professional, and persuasive introduction to potential employers. The effort invested in crafting a compelling job application letter can make a significant difference in capturing the attention of hiring managers and securing opportunities for interviews, ultimately paving the way for a successful career journey.

Frequently Asked Questions about Job Application Letters

  • Do I always need to include a job application letter when applying for a job?

While it’s not always mandatory, including a job application letter is generally advisable unless the job posting explicitly states otherwise. A well-crafted letter can enhance your application by showcasing your enthusiasm and qualifications.

  • What should I include in a job application letter?

A job application letter should include a salutation, an introductory paragraph expressing your interest, body paragraphs highlighting your qualifications, a closing paragraph summarizing your enthusiasm, and a professional closing. You may also need to include specific details like your contact information and the recipient’s details.

  • How long should a job application letter be?

A job application letter should typically be concise, ideally limited to one page. Focus on the most relevant qualifications and experiences. Use clear and concise language to make a strong case for your candidacy without overwhelming the reader with lengthy details.

  • Should I customize my job application letter for each application?

Yes, it’s highly recommended to customize your job application letter for each job application. Tailor the content to match the specific job requirements, company culture, and any unique aspects of the role or organization. Customization demonstrates your genuine interest and alignment with the position.

  • What’s the difference between a job application letter and a resume?

A job application letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains your interest in a specific job. In contrast, a resume is a detailed document that provides a comprehensive overview of your education, work history, skills, and accomplishments. While both are important, a job application letter allows you to make a persuasive case for your candidacy beyond what’s listed in your resume.

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