Careers Paths

20 Different Medical Office Positions (With Pay)

You could be interested in working in medical office positions given the increasing need for healthcare services. If you’re still in school and seeking entry-level experience, these positions may offer you a road to a healthcare profession as well as job security, a reasonable wage, and a path to the field. Depending on your preferences, you can choose from a number of careers in medical offices. You might also find something that works best for your schedule. If you wish to find employment in a medical office, we’ve provided a list of positions you might want to look into in this post.

20 different kinds of medical office positions

Examine this list of careers you could pursue in a medical office, which is arranged by average annual pay:

1. Medical records clerk

National average yearly salary: $33,273

Primary responsibilities: A medical records clerk maintains accurate patient files so that medical professionals and other office staff members can quickly and readily find the details they need. They transmit files to insurance companies, file reports, audit files, and obtain files that physicians need for scheduling patients.

2. A lab technician

National average yearly salary: $49.528

Primary responsibilities: A laboratory technician is in charge of collecting samples from patients, such as blood, saliva, or hair, and processing them to get more information about the patient. They evaluate the outcomes of numerous lab tests, write reports for doctors, and keep their workspace spotless to prevent contamination of lab samples.

3. A medical transcriber

National average yearly salary: $28,691

Primary responsibilities: Based on oral notes from a doctor or other healthcare practitioner, a medical transcriptionist prepares patient information, exam notes, discharge details, referral letters, and more. They maintain precise documentation, submit documents for approval, and check their work to be sure they incorporated all the necessary details from the doctor.

4. Medical secretary

National average yearly salary: $51,755

Primary responsibilities: The major responsibilities of a medical secretary are general administrative tasks like taking calls, setting up appointments, handling patient referrals, and keeping up-to-date patient records. They can take calls from patients, direct them to the right personnel, and check patients in when they show up for their appointments.

5. Medical office manager

National average yearly salary: $53,345

Primary responsibilities: A medical office manager is in charge of supervising the work of the medical staff, which includes receptionists, schedulers, billers, and coders. They establish and administer office processes and rules, make staffing schedules, and conduct employee performance evaluations. Medical office managers additionally recruit new employees, ensure that the workplace complies with industry rules and does so, and plan staff meetings so that new information or corporate changes may be shared.

6. Medical assistant

National average yearly salary: $36,981

Primary responsibilities: In a medical office, a medical assistant is in charge of carrying out a range of administrative and clinical functions. Vital signs are taken, medical records are completed, they take test records for the patient’s file, and they help doctors as needed during patient exams. A medical assistant could also be required to take blood samples for testing or deliver injections.

7. Dental hygienist

National average yearly salary: $78,890

Primary responsibilities: A dental hygienist is in charge of cleaning and examining the mouths of dental patients. They take dental x-rays, clean tartar from teeth, communicate with the dentist about their work and the patients’ progress, make treatment recommendations, and record their patient care. Dental hygienists also provide their patients advice on how to enhance their dental health and give them supplies like fresh toothpaste and toothbrushes and floss to use at home.

8. Dental assistant

National average yearly salary: $60,216

Primary responsibilities: A dental assistant is in charge of setting up the patient rooms so that the dentists and hygienists can take care of the patients. They choose the appropriate equipment for the patient’s scheduled appointment, sanitize the space and the tools, and get the patient ready for the treatment. Additionally, dental assistants may make reservations, handle invoicing, file insurance claims, and keep patient records.

9. Physician assistant

National average yearly salary: $105,879

Primary responsibilities: A medical assistant is in charge of carrying out patient exams and identifying ailments, injuries, and diseases. They consult with the doctor they work under, order lab tests, design treatment plans, write prescriptions, and administer medication. They also offer advice to other medical professionals on how to treat patients correctly. Many physician assistants have a specific area of expertise, which could be anything from pediatrics to emergency medicine to neurology to family practice to cardiology.

10. A medical biller

National average yearly salary: $30,450 per year.

Primary responsibilities: A medical biller is in charge of collecting money for any services that a doctor or medical facility rendered. They can send bills to patients, file claims with the patient’s insurance provider, and keep track of when they were paid by the office or certain doctors. Medical billers also manage refused claims, get pre-authorization approvals, and try to collect on past-due accounts.

11. A health services administrator

National average yearly salary: $69,828

Primary responsibilities: The management of a medical office’s operations is done by a health services administrator. To make sure the office is providing for patients’ needs, they create budgets, select software and tools for employees to use, choose which medical services to provide, keep stock and reorder products as necessary, develop fresh procedures, keep an eye on costs, alert medical staff to compliance requirements and regulations to follow, and collaborate with healthcare providers.

12. Nurse

National average yearly salary: $83,214

Primary responsibilities: A nurse cares for patients when a doctor is not around. Depending on their training, nurses can perform anything from fundamental activities like checking vital signs and conducting physical examinations to more complex ones like giving prescriptions and creating treatment regimens. Additionally, nurses must maintain correct patient records. Some nurses also instruct their patients on diagnosis, course of treatment, and self-care.

13. Medical Receptionist

National average yearly salary: $25,000 to $35,000 per year

Primary Responsibilities: Greeting patients, scheduling appointments, managing phone calls, verifying insurance information, maintaining patient records, and handling administrative tasks at the front desk. As the first point of contact for patients, medical receptionists play a crucial role in creating a positive and welcoming atmosphere in the medical office. They greet patients, schedule appointments, and efficiently manage phone calls and inquiries. Medical receptionists are responsible for verifying patient insurance information, collecting co-payments, and ensuring that patient records are accurate and up-to-date. They also handle administrative tasks such as maintaining patient databases, organizing medical forms, and managing office supplies.

14. Medical Administrative Assistant

National average yearly salary: $30,000 to $40,000

Primary Responsibilities: Assisting healthcare professionals with administrative tasks, organizing medical records, managing appointments, processing billing and insurance claims, and handling general office duties. Medical administrative assistants provide valuable support to healthcare professionals by managing various administrative tasks. They organize and maintain medical records, ensuring they are easily accessible and confidential. These assistants play a key role in coordinating patient appointments, handling patient registration, and managing billing and insurance processes. They may also assist with coding medical procedures, processing patient referrals, and preparing reports. Additionally, medical administrative assistants handle general office duties like maintaining office equipment, ordering supplies, and managing correspondence.

15. Medical Coder

National average yearly salary: $40,000 to $50,000

Primary Responsibilities: Assigning specific codes to medical procedures and diagnoses for billing and insurance purposes, ensuring accuracy and adherence to coding guidelines, and collaborating with billing and administrative staff. Medical coders are responsible for assigning specific codes to medical procedures and diagnoses, translating patient information into alphanumeric codes for billing and insurance purposes. They ensure that medical codes are accurately applied to patient records to facilitate smooth and accurate billing processes. Medical coders must be familiar with coding systems such as ICD-10 and CPT and stay updated with coding guidelines and changes. Accuracy and attention to detail are essential in this role to prevent claim denials and billing errors.

Keep in mind that salaries can vary based on factors such as location, experience, and the specific employer. Additionally, some medical office positions may require specific certifications or training, and job responsibilities may differ depending on the size and type of the medical facility.

16. Medical Technologist (MT)

National average yearly salary: $50,000 to $60,000

Primary Responsibilities: Medical technologists are responsible for conducting more complex and specialized laboratory tests, including analyzing blood samples for pathogens, chemical composition, and cell counts. They also ensure the accuracy of test results, troubleshoot equipment issues, and interpret data to aid in the diagnosis and treatment of medical conditions.

17. Phlebotomist:

National average yearly salary: $30,000 to $35,000

Primary Responsibilities: Phlebotomists specialize in drawing blood from patients for diagnostic testing, blood donations, or medical treatments. They follow proper procedures to ensure patient safety, label and transport blood samples, and maintain cleanliness and sterility in the collection area.

18. Medical Insurance Specialist

National average yearly salary: $35,000 to $45,000

Primary Responsibilities: Medical insurance specialists work with insurance companies and patients to manage medical claims and billing processes. They verify insurance coverage, submit claims, and follow up on claim denials or discrepancies. These specialists may also assist patients with understanding their insurance benefits and financial responsibilities.

19. Health Information Technician:

National average yearly salary: $30,000 to $40,000

Primary Responsibilities: Health information technicians manage and organize patient medical records, ensuring data accuracy and security. They use electronic health record (EHR) systems to update patient information, handle release of information requests, and comply with health information privacy laws.

20. Medical Compliance Officer:

National average yearly salary: $60,000 to $70,000

Primary Responsibilities: Medical compliance officers are responsible for ensuring that the medical office adheres to legal and regulatory requirements. They develop and implement compliance programs, conduct audits, and provide training to staff on compliance policies. Compliance officers also investigate and resolve compliance-related issues.

Where Can You get Medical Office Positions?

There are several avenues where one can search for medical office positions:

  • Online Job Boards: Websites like Indeed, LinkedIn, Glassdoor, and Monster often have a wide range of job listings for medical office positions. You can use their search filters to find specific job titles or locations.
  • Company Websites: Many healthcare organizations and medical facilities post their job openings directly on their websites. Visit the career sections of hospitals, clinics, and medical practices you’re interested in to see if they have any relevant positions available.
  • Recruitment Agencies: Some recruitment agencies specialize in placing candidates in medical office positions. They can help match your skills and preferences with suitable job opportunities in the healthcare industry.
  • Professional Associations: Medical professional associations, such as the American Association of Medical Assistants (AAMA) or the American Health Information Management Association (AHIMA), often have job boards or career centers on their websites where members can find job openings.
  • Networking: Utilize your professional network and connections in the healthcare industry. Inform friends, colleagues, or former classmates that you are looking for medical office positions. Sometimes, word-of-mouth referrals can lead to hidden job opportunities.
  • Career Fairs and Events: Attend healthcare-related career fairs and networking events, where you can meet potential employers and learn about job openings directly from recruiters.
  • Local Newspapers: Some medical offices still advertise job openings in local newspapers, so don’t overlook traditional print media.
  • Government Job Portals: In some countries, government job portals offer listings for medical office positions in public healthcare institutions.
  • Job Search Apps: Use mobile apps specifically designed for job searches, as they often provide personalized job recommendations and alerts based on your preferences.
  • Social Media: Follow healthcare organizations and medical offices on social media platforms like Twitter, Facebook, and Instagram, as they may announce job openings on their social media channels.

Remember to tailor your resume and cover letter to each job application, highlighting relevant skills and experiences that match the requirements of the medical office position you are applying for. Additionally, stay persistent in your job search and be patient as finding the right position may take some time.

Skills required for Medical Office Positions

Skills required for medical office positions can vary depending on the specific job role and responsibilities. However, some common skills that are valuable across various medical office positions include:

  • Communication Skills: Effective verbal and written communication skills are essential in a medical office. Employees need to interact with patients, healthcare professionals, and colleagues, conveying information clearly and professionally.
  • Organizational Skills: Medical office staff must manage appointments, patient records, and administrative tasks efficiently. Strong organizational skills ensure smooth workflows and help maintain accurate records.
  • Attention to Detail: Precision is critical in healthcare. Employees need to accurately record patient information, manage billing processes, and handle medical documentation with meticulous attention to detail.
  • Customer Service Skills: Medical office employees often deal with patients who may be anxious or in pain. Exceptional customer service skills are vital in providing compassionate and empathetic care.
  • Medical Terminology: Familiarity with medical terminology helps employees understand patient records, assist healthcare providers, and communicate effectively within the medical setting.
  • Technology Proficiency: Most medical offices use electronic health record (EHR) systems, billing software, and other healthcare technologies. Being comfortable with these tools is crucial for efficient work.
  • Ethical and Confidentiality Compliance: Medical office staff must adhere to ethical standards and maintain patient confidentiality as per HIPAA regulations.
  • Multitasking: Medical office environments can be fast-paced. The ability to handle multiple tasks simultaneously and prioritize effectively is valuable.
  • Teamwork and Collaboration: Medical office employees work as part of a team, collaborating with physicians, nurses, and administrative staff to deliver comprehensive patient care.
  • Problem-Solving Skills: Quick and effective problem-solving skills enable medical office staff to address challenges and find solutions in various situations.
  • Adaptability: Healthcare settings can be dynamic, and employees need to adapt to changing circumstances and patient needs.
  • Basic Medical Procedures (For Clinical Roles): Some medical office positions, such as medical assistants, may require basic clinical skills like taking vital signs, administering injections, or performing venipuncture.
  • Billing and Coding (For Administrative Roles): Employees involved in medical billing or coding must be knowledgeable about insurance processes and coding systems like ICD-10 and CPT.
  • Cultural Competency: In diverse healthcare settings, understanding and respecting cultural differences is crucial for providing inclusive care.

It’s important to note that different medical office positions may emphasize specific skills. For instance, a medical coder might need strong analytical skills, while a medical transcriptionist may require excellent typing and listening abilities. Reviewing the job descriptions for the specific position you are interested in can provide more insight into the skills required.

Education and qualifications needed for some Medical Office Positions

The education and qualifications needed for medical office positions can vary depending on the specific role and level of responsibility. Here are some general guidelines for common medical office positions:

1. Medical Receptionist

  • Education: A high school diploma or equivalent is typically required.
  • Qualifications: Strong communication and organizational skills, basic computer proficiency, and a friendly demeanor are essential.

2. Medical Administrative Assistant

  • Education: A high school diploma or equivalent is usually required. Some employers may prefer candidates with post-secondary education or vocational training in medical office administration.
  • Qualifications: Knowledge of medical terminology, proficiency in office software (e.g., Microsoft Office), excellent communication skills, and experience in administrative duties are beneficial.

3. Medical Billing Specialist

  • Education: A high school diploma or equivalent is typically required. Some employers may prefer candidates with relevant certifications in medical billing and coding.
  • Qualifications: Knowledge of medical coding systems (e.g., ICD-10, CPT), experience with medical billing software, attention to detail, and familiarity with insurance processes are essential.

4. Medical Records Technician

  • Education: An associate’s degree in Health Information Management (HIM) or a related field is often preferred. Some positions may require a Registered Health Information Technician (RHIT) certification.
  • Qualifications: Proficiency in electronic health record (EHR) systems, understanding of medical terminology, strong organizational skills, and knowledge of healthcare regulations and privacy laws (e.g., HIPAA).

5. Medical Transcriptionist

  • Education: A high school diploma or equivalent is typically required. Some employers may prefer candidates with post-secondary education in medical transcription or related fields.
  • Qualifications: Excellent typing skills, knowledge of medical terminology and abbreviations, active listening skills, and accuracy in transcribing medical dictations.


In conclusion, medical office positions play a vital role in ensuring the smooth functioning of healthcare facilities and providing quality patient care. From administrative roles that handle patient scheduling, billing, and records management to clinical roles that support healthcare professionals in delivering essential medical services, each position contributes uniquely to the overall healthcare ecosystem.

The skills required for these positions encompass a diverse range, including effective communication, organizational prowess, technical proficiency, and a dedication to patient well-being. As the healthcare industry continues to evolve, medical office professionals remain at the forefront of delivering compassionate and efficient care, making a positive impact on the lives of patients and the broader community. Their unwavering commitment to excellence and the ability to thrive in dynamic environments make them indispensable assets to any medical setting.

Frequently Asked Questions About Medical Office Positions

  • What qualifications are required for medical office positions?

Qualifications for medical office positions vary based on the specific role. Entry-level positions such as medical receptionist or administrative assistant may require a high school diploma or equivalent, while more specialized roles like medical technologist or medical coder typically require a relevant degree or certification. Additionally, specific skills, such as knowledge of medical terminology, computer proficiency, and excellent communication, are often sought after for these positions.

  • What are the primary responsibilities of a medical office manager?

Medical office managers are responsible for overseeing the day-to-day operations of a medical practice or clinic. Their duties include supervising administrative staff, managing finances and budgets, ensuring compliance with healthcare regulations, and implementing office policies and procedures. They play a crucial role in maintaining efficient workflows, coordinating patient care, and fostering a positive work environment for staff and patients alike.

  • How do medical office positions contribute to patient care?

Medical office positions are essential in supporting patient care. Administrative staff, such as medical receptionists and billing specialists, ensure smooth patient interactions, accurate billing processes, and timely appointments, which contribute to patient satisfaction. Clinical roles, like medical assistants and phlebotomists, assist healthcare providers in delivering direct patient care and collecting essential medical samples. By maintaining accurate patient records and managing office logistics, medical office positions play a crucial role in ensuring efficient and effective healthcare services.

  • What is the average salary range for medical office positions?

Salaries for medical office positions can vary depending on factors such as location, experience, and the specific role. On average, entry-level positions like medical receptionists and medical assistants may earn around $25,000 to $40,000 per year, while specialized roles like medical technologists and medical office managers may earn $50,000 to $70,000 annually. Higher salaries may be offered in larger healthcare facilities or urban areas.

  • How can I advance my career in a medical office?

Advancing your career in a medical office can be achieved through a combination of education, experience, and professional development. Consider pursuing additional certifications or degrees related to your field of interest. Participate in relevant workshops, conferences, or online courses to stay updated on the latest advancements in healthcare practices and technologies. Demonstrating dedication, leadership, and a commitment to patient care can also open up opportunities for promotions and greater responsibilities within the medical office setting.

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